Feng Forum
Other Topics => Feature requests => : woland255 October 21, 2008, 02:52:02 AM
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Hi
It would be nice to see the possibility to create "folders" in documents area.
Thanks.
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Originally we had folders in OpenGoo, but we removed them because we considered that the workspaces and tags was more than enough to organize documents, and folders would only add complexity.
Of course, that is only our opinion, and if requested by many users we could add that feature in the future.
What do you think folders would add to the Documents module?
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I make heavy use of sub-workspaces for that.
So, adding to the F. Req: Sub-workspaces could be used to group files in the files list view. That would be nice.
-Self-answer: Will consider for v1.1
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I would also love to have folders in OpenGoo. I don't like tags for folder management because I consider folders to be like categories and tags like well... tags.
The difference being that with folders I can specify topics. I do some web design so for me A workspace would be "Design for Clients", inside I would have folders for the "Micro Design" where only a few hours of work are needed and "Large projects" and so on.
I would use tags to go deeper and tag them with "graphic design", "php", and so on. i would love to have folders, this may be a "management method error" on my part, but I just like them more.
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I used to be a subfolder fans but I also start to think tags might be sufficient because as time goes on, the system will carry too many subfolders and becomes difficult to manage. But again, this is debatable.
Right now we could only filter by one tag. Is there any plan to introduce filtering by multiple tags?
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I don't really agree about the too many subfolders issue. I mean don't make too much subfolders you can't handle :D
Options like subfolders should be there as an option, to use it if you want. I mean if I misuse subfolders it's my fault.
I do agree that if you have a load of subfolders tags are better, but I would only need 2-3 or se for additional depth and clarity.
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What about using workspaces instead of folders? You can have many levels of workspaces and you can have documents in more than one workspace.
It's clearly not the same functionality because with folders you would be able to filter by workspace and by folder, and workspaces, unlike folders, show you files contained in it or any subworkspace. But maybe it can solve your problem?
Just thinking out loud here. :)
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Hi Ignacio!
Yep, I've come to the same conclusion that sub-workspaces may be best. OpenGoo is quite flexible anyway, so while this is a bit annoying it's noweher near an "issue" :)
Also, I actually only have like 3 workspaces and 10 document and 10 tasks. I'm filling up as I go along, but I don't have enough data in there yet to draw any real conclusions of my own :)
Whatever happens, OpenGoo is the most awesome thing ever done :)
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Hi all,
I think that the folder functionality adds a lot of robustness to the opengoo document's module. Nowadays, big projects requires a lots of folder hierarchy and anything that help file mgmt its always great.
I use MS SharePoint in my current job and it has a great folder mgmt functionality and great versioning system. This is something OpenGoo should start considering.
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We are working on something way better than folders and workspaces right now, that could behave like folders if you want. More info on this soon.
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ignacio, is there an eta for this to be implemented?
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No ETA for the moment. We are currently designing it for OpenGoo 2.0.
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ok thanks :'(
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Is there some configuration property that would prevent the workspace view of documents to not show the documents in sub-workspaces? As a workaround for lack of folders I'm using workspaces with a dirty hack in the code to prevent inclusion of sub-workspace documents ;D
@ignacio... how about a teaser on what you are doing for OpenGoo 2.0 that could behave like folders? :)
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Man, I can't wait becuase I have about 300 folders with subfolders inside with a ton of documents.
Folder structure is like this:
Client/Matter FOLDER
> Correspondence
> Pleadings
> Discovery
> Memos
> Research
> Appeals
> Misc
> Costs
Need easier way to put em all in.... just having OpenGoo look at a folder containing all of these would be much simpler... and describe the docs by the filenames.
Just a thought. Large data/file management is a key issue for medium to large firms.
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I realize this is an older post and that apparently there is something in the works for 2.0, but I just wanted to vote for the inclusion of folder functionality for documents. I really like Feng Office, but the lack of traditional folder functionality is tough for us to overcome with our users. The tagging system just doesn't work well for us, so for what it's worth, I vote for folders!
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I too think a folder system for docs would be a great help. With the lack of a viewer for say pdf files, I convert my pdf's to images so they can be viewed inside the app. Many of these are multi page pdf's and therefore become multiple images. Being able to maintain these images together in an appropriately named folder would really help in keeping the docs organized.
Plus, if the ability was already in there at one time, I would guess most of the hard work is already done and it just needs to be re-implemented. Those who don't like it or need it, simply don't have to use it, but apparently several would find this functionality helpful.
thanks
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I suppose folder functionality Must be
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I suppose folder functionality Must be
Yup, imagine if an admin organized her files by month, "Jan2010", "Feb2010"...
Is she going to create a workspace every month?
And also, a normal operator is not suppose to be grant admin right to create workspace
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We'll re-analyze this.
But I believe it won't make it for 1.8 unless it is sponsored or contributed.
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how much to contribute for that? :)
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I would also like to see folders implemented, for two reasons
(1) I work with a few old-school consultants who cannot comprehend browsing documents without a folder structure.
(2) As alluded to previously, there are almost as many file organization naming schemes as there are users. I feel that my clients' comfort level is greatly increased when I am able to duplicate the look/feel of a familiar naming scheme.
Please forgive my ignorance (I am not a programmer), but if sub-tasks are possible, why not sub-documents?
Thanks, and keep up the excellent work!
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how much to contribute for that? :)
Please contact sales@fengoffice.com to find this out.
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how much to contribute for that? :)
Please contact sales@fengoffice.com to find this out.
sorry if i get you wrongly.
You mean this feature just for someone who sponsor the feature? Or it's count on public contribution and release the folder feature for community version?
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It depends on what the customer needs and requests.
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Hi.
Sorry for bouncing this, but it seemed to be the appropriate thread since I also see the use for folders.
I work in advertising business, and when we make files in Adobe InDesign, the project file has links to exterior documents (images etc) which are not embedded in the document but placed in a project subfolder so the main file doesn't get too heavy.
Using the check out procedure as is, only the main file is opened and any dependent files places in sub-workspaces doesn't come along. And links don't work since files are not placed in a true path system.
So... folders giving files real paths so dependencies would work should benefit this system largely, not only for us but for anyone using project-like environments (InDesign, DreamWeaver etc. etc.)
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+1 for folders in the Documents module
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I think it shold be added again.
As administrator I'm not interested in make/delete workspaces as folders, or give permissions to that worspaces as folders.
If a workspace is done, the the users should be who manage it and organize as they want.
Tags not always are needed.
One more, see the ammount of visits of this threat. Is a requested search item because is needed? ;)
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I'm not a big fan of folders for documents... but if users want them, let em have it.
@ kabelittile:
"Please forgive my ignorance (I am not a programmer), but if sub-tasks are possible, why not sub-documents?"
That is perfect to me. Custom properties for different types of files, yes!
Documents (imho) should be filtered in 2 dimensions, #1 access privileges (workspaces), and #2 metadata (Custom Properties).
Trying to organize documents with folders drives me crazy. Example, if there is a set of documents generated at regular time intervals, like weekly reports, one of the custom properties for that document type will be a date field. Otherwise, I'm 2 or 3 folders deep just getting to the reports, then there are 13 folders after 3 months, and 26 folders after 6 months, and them we start creating quarterly folders... It drives me crazy! I'd rather enter a couple of keywords and a date. Plus, if I want to look at data from 3 consecutive weeks, It's all right there.
I guess that's the biggest thing. Folders impose a defined structure on how the data is grouped. Like I said, to each his (her) own, If you like folders, I think you should have them. But I want sub-documents/custom properties!