folders for documents

[woland255]

Hi
It would be nice to see the possibility to create "folders" in documents area.
Thanks.

[ignacio]

Originally we had folders in OpenGoo, but we removed them because we considered that the workspaces and tags was more than enough to organize documents, and folders would only add complexity.

Of course, that is only our opinion, and if requested by many users we could add that feature in the future.

What do you think folders would add to the Documents module?

[conrado]

I make heavy use of sub-workspaces for that.

So, adding to the F. Req: Sub-workspaces could be used to group files in the files list view. That would be nice.

-Self-answer: Will consider for v1.1

[danielpataki]

I would also love to have folders in OpenGoo. I don't like tags for folder management because I consider folders to be like categories and tags like well... tags.

The difference being that with folders I can specify topics. I do some web design so for me A workspace would be "Design for Clients", inside I would have folders for the "Micro Design" where only a few hours of work are needed and "Large projects" and so on.

I would use tags to go deeper and tag them with "graphic design", "php", and so on. i would love to have folders, this may be a "management method error" on my part, but I just like them more.

[man2004]

I used to be a subfolder fans but I also start to think tags might be sufficient because as time goes on, the system will carry too many subfolders and becomes difficult to manage. But again, this is debatable.

Right now we could only filter by one tag. Is there any plan to introduce filtering by multiple tags?

[danielpataki]

I don't really agree about the too many subfolders issue. I mean don't make too much subfolders you can't handle

Options like subfolders should be there as an option, to use it if you want. I mean if I misuse subfolders it's my fault.

I do agree that if you have a load of subfolders tags are better, but I would only need 2-3 or se for additional depth and clarity.

[ignacio]

What about using workspaces instead of folders? You can have many levels of workspaces and you can have documents in more than one workspace.

It's clearly not the same functionality because with folders you would be able to filter by workspace and by folder, and workspaces, unlike folders, show you files contained in it or any subworkspace. But maybe it can solve your problem?

Just thinking out loud here.

[danielpataki]

Hi Ignacio!

Yep, I've come to the same conclusion that sub-workspaces may be best. OpenGoo is quite flexible anyway, so while this is a bit annoying it's noweher near an "issue"

Also, I actually only have like 3 workspaces and 10 document and 10 tasks. I'm filling up as I go along, but I don't have enough data in there yet to draw any real conclusions of my own

Whatever happens, OpenGoo is the most awesome thing ever done

[omalfi]

Hi all,

I think that the folder functionality adds a lot of robustness to the opengoo document's module. Nowadays, big projects requires a lots of folder hierarchy and anything that help file mgmt its always great.

I use MS SharePoint in my current job and it has a great folder mgmt functionality and great versioning system. This is something OpenGoo should start considering.

[ignacio]

We are working on something way better than folders and workspaces right now, that could behave like folders if you want. More info on this soon.

[adigraham]

ignacio, is there an eta for this to be implemented?

[ignacio]

No ETA for the moment. We are currently designing it for OpenGoo 2.0.

[adigraham]

ok thanks 

[interjinn]

Is there some configuration property that would prevent the workspace view of documents to not show the documents in sub-workspaces? As a workaround for lack of folders I'm using workspaces with a dirty hack in the code to prevent inclusion of sub-workspace documents 

@ignacio... how about a teaser on what you are doing for OpenGoo 2.0 that could behave like folders?

[paulscallanjr]

Man, I can't wait becuase I have about 300 folders with subfolders inside with a ton of documents.

Folder structure is like this:

Client/Matter FOLDER 
                       > Correspondence
                       > Pleadings
                       > Discovery
                       > Memos
                       > Research
                       > Appeals
                       > Misc
                       > Costs


Need easier way to put em all in.... just having OpenGoo look at a folder containing all of these would be much simpler... and describe the docs by the filenames.

Just a thought.  Large data/file management is a key issue for medium to large firms.